Using the right customer service software can streamline your customer support workflow and help you create better customer relationships.
In this article, we’ve hand picked some of the best customer service software that you can use along with your WordPress site. We’re using these tools in our various businesses to help deliver top-notch customer support.
Why Use Customer Service Software?
Customer service software makes it easy for your business to provide a great customer experience. This leads to improved customer retention, which means more revenue for your business over the long run.
Since customers will make or break your success, investing in the right support software stack can give you a competitive advantage.
The best customer service software:
- Enables you to deliver a faster and more consistent support experience
- Lets you gather customer insights and data to improve your business
- Allows you to scale up your customer support easily as your business grows
- Helps you build a more efficient customer service team
That being said, let’s take a look at the top customer support software that you can use along with your small business website.
Help Scout is one of the best all in one customer support tools. It’s packed with nearly every feature you need to streamline your customer support processes.
Note: we use Help Scout here at WPBeginner and across all of our other businesses for our email support needs.
It lets you simply manage your email and chat support from a single tool. This lets your customers contact you from where they feel the most comfortable, and your team can work from a single support queue.
Your customer support team can create saved replies, so they can quickly respond to common questions and save time.
There’s a knowledge base feature that lets you build your own help center. This makes it easy for your customers to find the answers they need on their own while reducing the number of support requests.
Help Scout also provides detailed reporting data and metrics, so you can quickly get an overview of what’s working and where your team can improve. Their time tracking report helps you see where your agents are spending the most time, so you can improve your product workflows to improve time to resolution.
For business owners who want to add more support channels, there’s a live chat feature available. It’s not as powerful as other market leading live chat software, but it can be a good solution for many businesses.
Help Scout Live chat feature also known as Beacon has a self-service answer feature that recommends articles to your users. If they can’t find an answer, then they can quickly start chatting with your team.
Plus, there are over 40 integrations with tools your business is using like HubSpot, Slack, Google Apps, WooCommerce, and more.
Pricing: An affordable Basic plan starts at $20 per user per month. This provides 3 mailboxes, live chat, and more. Bigger teams can opt for the Plus plan that starts at $35 per user per month.
The LiveChat apps are very easy to use and work across mobile, desktop, and tablet devices. So, you don’t have to be logged in to WordPress to access your customer service hub.
You can set up LiveChat to work during your team’s off hours so that live chat requests will go directly to your support ticket management system.
Note: we use LiveChat across all of our eCommerce businesses to support our pre-sales staff. Their customization options make it easy to match the chat window to our company branding.
One stand out feature of this service is speed. The chat window loads much faster, has a better user experience, and works across every device. A lot of other live chat providers can’t match this.
When it comes to customer support, speed is essential, and this tool shines.
It integrates with nearly all the marketing services you’re already using, like Google Analytics, HelpDesk, and HubSpot.
You’ll find many additional tools to elevate support quality like visitor tracking, smart API that integrates with your knowledge base, and proactive chat.
The thing that we absolutely love about Live Chat is that they focus on sales conversion. They have built-in conversion tracking, and they have additional tools to help you get more leads / sales.
Pricing: You’ll find different plans for all businesses sizes. The starter plan begins at $16 per agent per month for a yearly plan, or $19 monthly. Every plan has a 14 day free trial to test out the service.
Deal: WPBeginner readers can get 30% off the first payment by using our LiveChat coupon code.
It offers your business multichannel support including, email, phone, live chat, social media, and SMS messaging. You can view customer data from every source in a single dashboard.
Plus, you can respond to inquiries from one place, no matter how your customers reach you.
If you’re using other Nextiva services like Nextiva business VoIP or the Sales CRM, then these can integrate instantly.
You’ll find other features like call routing, a self-service knowledge base, canned responses, and a mobile app.
Note: we use Nextiva at WPBeginner for all of our phone support needs. If you need to offer phone support, then it’s the best option available.
There are a ton of other powerful features to help your phone support team as well, like call forwarding, call routing, custom greetings, call analytics, virtual business phone number, and a lot more.
Nextiva is a perfect platform for both small businesses as well as large call centers who’re looking for a customizable solution to help automate their sales and support contact center.
Pricing: The plans start at $18.95 per month for between 20-99 users. If you want support for SMS and additional integrations, then the Pro plan starts at $22.95 per month.
It’s effortless to create your customer service chatbot with the drag and drop interface.
You can also use one of their pre built templates created specifically for your industry. You can use these conversation templates to develop your unique chatbot based on common questions and scenarios.
In the past, making a chatbot was very difficult, but this tool makes it very easy.
Adding a chatbot to your customer service workflow can make your customer support system more effective.
Your chatbot can handle simple requests and ask your users preliminary questions, then forward this to your team for a more detailed response.
Note: we use ChatBot.com in several of our SaaS businesses. It lets us automate portion of our pre-sales questions while seamlessly forwarding our support requests to our live support teams when needed.
ChatBot also integrates easily with both WordPress and WooCommerce. Plus, it integrates with your live chat software of choice, along with dozens of other popular apps.
Pricing: The starter plan is $50 per month and gives you up to 1,000 chats per month. Pricing and the number of chats scale up from here. Every plan has a 14 day free trial, so you can see if it’s right for your business.
FreshDesk is another very popular customer service solution. It’s packed with features while still being intuitive and easy to use.
It’s an all-in-one tool and can bring all of your support channels together in one place. You’ll find live chat support, chatbots, modern messaging, omnichannel support, automation features, and more.
The ticketing system has features like a team inbox for fast and easy collaboration and problem solving. You can also route support tasks based on team member availability.
You’ll find a wealth of reporting data to help refine your support service over multiple channels, including social media.
There are plenty of additional customer self service tools like a chatbot, help widget, forum support, and more.
For business owners and startups on a budget, a free version of the tool that supports an unlimited number of agents is available. However, it only offers basic ticketing and knowledge base functionality.
Pricing: The basic version of the help desk software starts at $15 per month. Full omnichannel plans start at $79 when billed annually, or $99 when billed monthly.
Note: We have used Freshdesk in the past for few of our businesses, but over time have switched everything to Help Scout, so we can centralize our processes.
HelpDesk is a very easy to use customer support software. The interface is incredibly clean and intuitive.
It can help you and your team manage tickets simply. You can manage emails, customer requests from contact forms, and more, all in one place.
Plus, there are advanced ticketing, sorting, and tagging features to prioritize what’s most important.
The team collaboration features let you create multiple mailboxes, add private notes to ticket threads, and create agent groups.
There are automation features available, like canned responses, automated task assignments, and fully automated workflows.
You can also integrate HelpDesk with LiveChat, so you can solve support tickets and talk to customers in chat from one app.
Beyond that, there are various other integrations like Slack, Zapier, HubSpot, Salesforce, and more that you can use to improve your workflow.
Pricing: The Starter plan is $5 per month per user, while the Team plan is $24 per month and adds the ticketing system and support for larger teams. There’s also a 14 day free trial for you to test out the service.
HubSpot offers small business owners a wide range of tools to grow and improve customer interactions. They have one of the best CRMs for small businesses and offer an excellent customer support software solution.
The support software is an all-in-one solution and has a ton of different tools. You’ll find help desk software and a ticketing system to keep track of long-term support requests.
There’s also knowledge base software to help your customers quickly resolve their problems.
On top of that, there’s live chat and chatbot functionality for real-time communication with your customers.
The free plan is free forever and has all the features you need to help your customer support staff.
Plus, everything integrates with the HubSpot CRM, so it’s easy to start using this software if you’re already using the CRM software for managing customer relationships.
Pricing: The entry level plan is free forever. The Starter plan begins at $45 per month and gives you access to more automation tools and support for a bigger team.
Note: we use WPForms on WPBeginner and all of our other websites.
You can use the drag and drop builder to simply create a contact form for your users to submit a support request.
The free version has basic contact form features, including basic form fields, spam protection, email notifications, and more.
The pro version extends these features and makes it a more helpful customer service tool. You can create forms with conditional logic, geo-location, form abandonment, and much more.
You can see all of your form submissions directly in your WordPress dashboard, making it easy to manage requests. You can even have these requests sent to the right team member in charge of support.
There’s also instant form notification, which will automatically email you when a user submits a form. You can choose to notify yourself or your entire team.
The user journey reports addon lets you see what your visitors did on your site before submitting a request. This can help you resolve their issue faster and see where they got confused.
WPForms lets you connect your forms with over 3000+ other software integrations including most marketing automation tools, project management software, service desk, human resources (HR software), and more. This makes it easy for you to streamline your workflow and save time.
Pricing: For simple form creation, the Basic plan starts at $39.50 per year, however, to get access to advanced integrations, user journey reports, and more the Pro plan is $199.50 per year.
Slack is a popular communication and team collaboration tool for remote teams, businesses, and bloggers. However, it also can be used as a unique customer service management solution and support channel.
It can be a great way to offer VIP support for your enterprise customers and clients. It provides a very open and collaborative environment, which can help you resolve the issue quickly and move forward on big projects.
Note: we offer VIP support through private Slack channels and receive enterprise support the same way. It’s one of the most effective remote communication tools.
With various integrations available, you can also pair this tool with another support software on this list. You can drop support team issues into Slack to have team members collaborate easily.
You can also integrate Slack with WordPress to receive website notifications, like form entries, directly in Slack. For more details, see our beginner’s guide on how to integrate Slack with WordPress.
There’s an advanced AI powered search feature to find documents and past conversations quickly. You can also bring in team members from different departments all in one place.
Best of all, it’s very cost effective. You can create communication channels for your important clients and customers and add them as guests, which is entirely free.
Pricing: The free plan should be enough for most businesses. The Pro plan is $8 per month and offers more secure outside collaboration. Businesses that require enhanced communication security can opt for the Business plan for $15 per month.
What is the Best Customer Service Software (Expert Pick)?
In our expert opinion, there are a several services that can qualify for the best customer support software title, but it depends entirely on your needs.
If you need the best email support software, then Help Scout is the best option.
If you want a live chat tool to provide instant customer support, then LiveChat is the best choice.
If you are looking for a customer support phone system with addon features like live chat, then Nextiva is perfect.
If you like the idea of live chat support, but would prefer to automate with a chatbot, then ChatBot.com is a great choice.
If you were going to choose just one customer service software to support your business, then we recommend using Help Scout.
Besides the stand out email tools, you can also add live chat, create a knowledge base, plus integrate with popular tools like Slack, WooCommerce, and more.
Aside from the top customer service software on our list, we also looked at other providers like Zendesk, Salesforce, Zoho Desk, LiveAgent, and more.
However, we decided not to list them, so you can avoid choice paralysis and quickly find the best customer service software for your business.
We hoped this article helped you find the best customer service software for your business. You may also want to see our list of the best SEO tools to increase your traffic and our expert picks of the must have WordPress plugins for business websites.
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